Booth Space Form Settings & Configuration Guide | GoExpo

Booth Space Form Settings

In your event's dashboard:

  • In the navigation menu, hover over Setup and select Forms.  
  •  Select Settings for the Custom form where you would like to update settings. 

  • Fill out the required fields. 
    • Status, Confirmation HTML, After Submission Editable By, Accessible To, After Error Free Submission, and After Purchase are required. 
  • If applicable, edit the optional fields. 
  • Select Save. 

All setting fields are defined below:

  • Status - Enabled or Disabled
    • Enabled - Form is available for users to fill out.. 
    • Disabled - No additional submissions are allowed, but users can still view their previous submissions. 
  • Email Notification To - If specified, an email will be sent to these email addresses whenever there is a new or updated form submission. Separate email addresses with a new line, semicolon, or comma.
  • Confirmation HTML - The message that is displayed to the user after the form has been submitted.
  • Confirmation URL - The page that the submitter will be redirected to 10 seconds after the message is finished displaying. If you do not enter a URL here, it will redirect the submitter to the login page for the Forms site.
  • Fields Email To - If specified and there is a Pending campaign for the submission of this form, an email will be sent to the email addresses entered in these fields. 
    • The field must be moved to the column on the right, by clicking the field in the box on the left and selecting Add. 


  • Heading - The headings that are displayed in the list of form entries. 
    • The field must be moved to the column on the right, by clicking the field in the box on the left and selecting Add. 
  • Upgrade Packages - This gives the user filling out the form the option to select an upgrade. 
    • Upgrades must already be added to the system. Please see this article on how to add Upgrade Packages.
    • To add a package, select New Upgrade Package, then select the desired package from the dropdown menu. Select Save.
  • Accessible To - A dropdown selection of Only Exhibitors or Everyone. 
  • Prevent Duplicate Submissions -If enabled, a user with an existing submission will be automatically directed to their existing submission instead of receiving a prompt to start a new one. 
  • Allowed Mailed Payments - If checked, the user can print an invoice and pay by mailing a check to Event Management. 
  • Allow Online Payments -If checked, the user can pay online using a credit card.
  • Logout After Submit -If checked, the user will be logged out after a form submission
  • After Error-Free Submission- A dropdown selection of Assign Exhibitor to Booth and Use Auto Pricing, Assign Exhibitor to Booth and Use Manual Pricing, Reserve Booth, and Do Nothing. 
    • When Auto Pricing is selected and the Booth changes, the system will automatically recalculate the pricing using the complete list of applicable Booth Upgrades.
    • Manual Pricing considers only the Booth Upgrades associated with this form.
  • After Purchase - A dropdown selection of Assign Exhibitor to Booth and Use Auto Pricing, Assign Exhibitor to Booth and Use Manual Pricing, Reserve Booth, and Do Nothing. 
    • This action is only taken when the booth is included in the order.
  • Reservation Expires In - A value in minutes that is used if this form reserves a booth. If filled in, this value will override the Default Expiration Days for Booth Reservation preference.
  • Extend Reservation Pending Payment - A time specified in minutes that will extend a reservation by this amount when payment is pending or a mailed check is selected as payment.
  • Import Rules -  This pulls information from the Exhibitor Form and pre-populates it in the specified fields in the Booth Space Form. You must specify what fields correspond with each other. 
  • Export Rules - This pulls information from the Booth Space Form and pushes it to the Exhibitor Form. You must specify what fields correspond with each other. 
  • Cumulative Invoicing - When checked, an exhibitor's main orders will be included in the cart generated when completing this form.
  • Max Booths - The maximum total number of Booths that an exhibitor can reserve. 
  • Submit Caption - If specified, it will replace the default label of "Submit" on the submit button.
  • U[pdate Cart Caption - If specified, it will replace the default label of "Update Cart/Checkout" on the update cart button.
  • Payment Due Now Caption -If specified, it will replace the text of "Payment Due Now" on the cart/invoice. 
 

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